A Few Optometry Features

Eminance  for Optometry takes care of almost every known optometry requirement and offers a host of benefits for the optometrist. It is the only system you will ever need. It grows with you as your practice grows. Start off using the features you need and grow to the facilities you want.

Special emphasis is placed on areas of concern such as lab orders, bar coding, quotations, credit control and recalls. Off course, it does everything else that you would expect of a professional system.

Enhanced Recalls

Eminance offers multiple levels of recalls, allowing you to target any group of patients for contact lenses through to frames and examinations. The recurring recalls too, have been enhanced. e-Business Enabled. Recall types are linked to tariff codes for greater efficiency.

e-Link

Eminance is e-business enabled, along with the ability to send e-mail and link directly to medical aids that offer web technology queries. As standard, certain medical aids allow membership eligibility lookups and offers on-line claims. Eminance is ready to switch on when more medical aids make their facilities available.

The Benefits?

Emphasis is placed on minimizing risk and automating routine tasks - all aimed at improving cash flow. Graphical reporting and warning indicators reduce waste. Special care has been taken to ensure compliance with Preferred Providers, with safety nets to ensure billing of easily forgotten codes such as hard coating and rimless frame fittings.

The Savings?

We systematically improve profit potential by ensuring claims are submitted and collected in time. Immediate account production and levy collection reduces operational costs. Beside the host of features that Eminance offers, special note has been made of the problems experienced in this discipline. 

Patient Records

  • Maintains all patient information on file 
  • Unlimited dependants
  • On screen credit control 
  • Comprehensive patient reporting 
  • Production and recalling of prescriptions 
  • Patient history available at all times. 
  • Produces invoices, quotes & credit notes

Examination

  • Generates tariff codes from script 
  • Patient clinical records on-line 
  • Simplifies information handling 
  • Records results
  • Marketing information on-line

Medical Aids

  • Automatic calculation of patient portion
  • Submission of medical aid statements
  • Reporting by scheme or administrator
  • Age analysis and profile on demand
  • Conforms to PPN requirements
  • Automatic batch payment allocations

Reporting

  • Comprehensive financial reports
  • Sales person & optometrist reports
  • Movement report by dispenser or optometrist
  • Stock movement, profitability and order reports
  • Vat & activity reports 
  • User activity and practice status reports
  • Reporting by tariff code for any period
  • On screen graphical reports

Administration

  • Convert quote to invoice
  • Convert invoice to credit note
  • Lab tracking and enquiry

Special Features

  • Electronic Data Interchange (EDI) standard
  • Reprinting of source documents
  • Multiple practice support
  • Caters for branches and satellite practices
  • Supports  associates and partners
  • Powerful on-screen help system
  • Web and e-Business integration

Credit Control

  • On screen credit control with financial notes
  • Warning when accounts overdue
  • Age analysis for any date range
  • Benefit warning check
  • Production of overdue account lists

Creditors & Suppliers

  • All creditors and suppliers maintained on file
  • Production of remittance advises
  • Age analysis and Vat reports
  • Creditor history maintained

Recalls

  • Professional recall letter mail merge
  • Recall lists for contact lens patients
  • Multiple level recalls
  • On screen lookup for contact lens patients 
  • No show lists for recalled patients
  • Updates contact lens patients recalls 
  • User defined recall date per patient by tariff code

Frames & Stock

  • Tracks inventory
  • Bar coding
  • Fills frame specifications into a lab order form.
  • Calculates data needed for manufacture of lenses on site.
  • Records & tracks consignment stocks
  • Stock valuation and stock take facility
  • Reporting on category e.g. sunglasses

Consultation letters

  • Produces letters to  parents, teachers etc regarding follow-up vision care.
  • Mail merger for customized and individualized letters
  • Records clinical history per patient 
  • Automatic generation of recall letters

Preferred Provider

  • Tag recording and reporting 
  • Calculation of voucher values
  • Automatic calculation of additions & patient excess
  • Managed care statistics and reporting

Scheduling

  • Sophisticated booking system
  • Allows scheduling of appointments
  • User defined time slots
  • Permits entering of forward consultations
  • Creation of temporary patient accounts

Marketing

  • Comprehensive user-defined marketing database
  • Mail merger based on marketing criteria
  • Records age groupings, occupational hazards, activities etc
  • Supports Vision 20/20 system

Case History

  • Full history of patient maintained
  • All scripts and visits recorded
  • Unlimited patient history with voice recognition
  • Prints a compiled patient history form in exam room for review.

Lab Orders

  • Lab order generated after invoice, enhancing internal controls
  • On screen enquiry of orders 
  • Bin, tray & patient labels can be produced at any time
  • Lab order reports including work in progress
  • Remakes activated easily with tracking 
  • Verification of lab charges on receipt 
  • Job tracking and status reports